setting up out of office in outlook for mac

From the menu bar, select Mail -> Preferences.

How to Create an Out-of-Office Reply Using Mail Rules If you're looking for a longer term out-of-office solution, you'll want to check out Vacation mode in iCloud Mail, which we cover in the second part of this tutorial. That's because Apple Mail rules are only applied locally to incoming emails, and aren't active on the server side.

It's worth bearing in mind at the outset that your Mac needs to be powered on for this out-of-office method to work. This allows you to set more specific rules.Apple's native Mail application in macOS lacks a specific option for enabling out-of-office replies, but there is another way you can set them up on a Mac, and that's with Rules.

Once you’ve mastered the basics, you might want to learn how to set out of office in Outlook using the “Advanced” button at the top right.

Custom: This option allows you to upload special implementation templates.

Write the text like an e-mail in a new dialogue box.

Reply with: This can be used to set up an individual out-of-office reply to specific e-mails.

Under “Method” you can choose between three display options: “Standard,” “Leave message intact,” or “Insert message as an attachment.”

Forward: Forwards specific e-mails to another address, e.g.

Copy to: A copy of the relevant e-mail will be sent to a specified folder while also leaving the original in the main inbox.

Move to: This allows you to move e-mails to another folder entirely, which is useful if you want to store certain e-mails in one place.

Delete: E-mails that meet your predetermined criteria will simply be deleted when you select this action.

Alert with: This option specifies that certain e-mails will generate a specific additional reply.

Message body: You can also set up a specific response in cases where certain phrases (for example, “urgent answer” or the name of a particularly important project) appear in the body of the e-mail.

Subject: If the subject contains certain words (such as “Important”), the response will be generated according to your specified rule.

You can also specify whether only e-mails addressed directly to you are subject to the special rules and/or e-mails that are sent to you in cc. as a member of a distribution list such as a listserv.

Sent To…: This can specify categories of e-mails in which you are one of the addressees, e.g.

You can also click the button to select contacts from the address book.

Outlook then responds to e-mails from these contacts according to the rules you set. From…: Here you can designate specific contacts.From top to bottom, you can specify the following criteria to set up your reply rules:

Setting up out of office in outlook for mac